Akte DE · 01 Arriving · stop 6/6 →
Germany · Free tool
German message templates
Writing to a landlord, an office, a doctor or an employer in German? Pick your situation, answer a few questions, and get a finished German message — with its English translation and why it's phrased that way — ready to send in one tap.
Your details
Enter your name and address once — they prefill every message. Saved only in this browser; nothing is sent anywhere.
Reply to an interview invitation
Answer a few questions
Your message
Vorstellungsgespräch — […]
Sehr geehrte Damen und Herren, vielen Dank für die Einladung zum Vorstellungsgespräch für die Position als […]. Gerne […]. Ich bin […] verfügbar. Auf ein Gespräch freue ich mich. Mit freundlichen Grüßen […]
English — for your reference (you send the German)
Dear Sir or Madam, thank you for the invitation to interview for the position of […]. I would be glad to […]. I am available […]. I look forward to speaking with you. Kind regards […]
Fill the highlighted fields above to finish your message.
What happens next
The company confirms the time. Prepare your documents and a few questions of your own.
Why it's phrased this way
- German formal correspondence uses the polite form "Sie" (always capitalised), never "du", for anyone you do not know personally — landlords, offices, doctors, employers. Verbs and pronouns follow the Sie form throughout the message. Source ↗
- Open a formal message with "Sehr geehrte Frau [surname]," or "Sehr geehrter Herr [surname]," when you know the recipient's name, and "Sehr geehrte Damen und Herren," when you do not. The salutation ends with a comma, and the first word of the sentence that follows is written in lower case. Source ↗
- Close a formal message with "Mit freundlichen Grüßen" followed by your name — the standard business sign-off. The closing line itself takes no comma or other punctuation. Source ↗
Every template
- Ask your landlord for the Wohnungsgeberbestätigung
- Request a Bürgeramt appointment
- Ask HR for a document
- Request a doctor's appointment
- Enquire about a flat / apply for a viewing
- Request a document from an office
- Ask your Krankenkasse a question
- Reply to an interview invitation
- Report that you're off sick (Krankmeldung)
- Report a defect / request a repair
- Ask a utility / provider a question
- A polite formal enquiry (blank frame)
What this does and doesn't do
These are templates for everyday, no-consequence correspondence — you fill in your own details and send. It does not write cancellations, objections, or any letter with a legal deadline (a Kündigung or Widerspruch): those carry legal effect, so take them to the Verbraucherzentrale or the relevant office. We explain and translate; we don't advise.
An automated assistant that organizes your information and applies publicly documented rules. Sources for each rule are cited.
This is not legal, tax, immigration, or financial advice, and not an official recognition, filing, or application. For decisions with legal or financial consequences, consult a qualified professional.
Rules last verified: 2026-07-19.